TOWNSHIP OF EWING

MERCER COUNTY

NOTES TO FINANCIAL STATEMENTS

NOTE C - LONG TERM DEBT

SUMMARY OF MUNICIPAL DEBT

 
June 30
 
2000
1999
1998
Summary of Municipal Debt Issued:
General - Bonds and Notes:
     
Bond anticipation notes due August 4, 2000 at an interest rate of 3.79% per annum.
$354,000
$454,000
$475,000
Bond anticipation notes due October 22, 2000 at an interest rate of 4.25% per annum.
1,423,500
1,523,000
1,580,276
Bond anticipation notes due October 22, 2000 at an interest rate of 4.25% per annum.
795,000
950,000
950,000
Bond anticipation notes due August 4, 2000 at an interest rate of 3.79% per annum.
950,000
950,000
-
Bond anticipation notes due October 22, 2000 at an interest rate of 4.25% per annum.
769,500
1,068,750
-
Bond anticipation notes due October 22, 2000 at an interest rate of 4.25% per annum.
1,140,000
-
-
General obligation bonds, due November 1, 2012, interest rates ranging from 4.00% to 4.82% per annum
5,715,000
5,905,000
6,025,000
General obligation bonds, due June 1, 1999, interest rates ranging from 6.55% to 6.60% per annum
-
-
400,000
General obligation bonds, dueAugust 1, 2001, interest rates ranging from 6.05% to 6.2% per annum
1,450,000
2,175,000
2,900,000
General obligation bonds, due January 15, 2007, at an interest rates of 5.40% per annum
2,249,000
2,599,000
2,949,000
General obligation bonds, due June 1, 2011, interest rates ranging from 4,60% to 5.625% per annum
5,080,000
5,540,000
5,595,000
New Jersey Environmental Infrastructure Trust loan - due August 1, 2019 at interest rates ranging from 0% to 4,21%, per annum
4,233,530
-
-
Green Trust Loans:
Banchoff Park - Due January 20, 2008 at an interest rate of 2.0%, per annum
244,423
272,330
299,685
Municipal Complex Park - Due June 25, 2010, at an interest rate of 2.0%, per annum
175,054
190,718
206,074
Municipal complex - Due April 20, 2014, at an interest rate of 2.0%, per annum
351,957
373,542
394,703
Total Issued
24,930,964
22,001,340
21,774,738
Authorized but not Issued:
424,250
1,200,000
950,000
Net Bonds and Notes issued and authorized but not issued.
$25,385,214


$23,201,340


$22,724,738


 

Summary of Statutory Debt Condition - Annual Debt Statement

The summarized statement of debt condition which follows is prepared in accordance with the required method of setting up the annual debt statement and indicates a statutory net debt of:

 
Gross Debt
Deductions
Net Debt
Local School District Debt (A)
$ 54,185,000
$ 54,185,000
$ -
Other Bonds and Notes
25,385,214
-
25,385,214
 
$ 79,570,214

$ 54,185,000

$ 25, 385,214

Net debt $23,385,213 divided by equalized valuation basis per N.J.S.A. 40A:2-2 as amended of $1,753,184,813 equals 1.45%.

(A) The Township guarantees bonds of Mercer County Improvement Authority to finance school facilities for lease to the Ewing Township School Board.

Borrowing Power under N.J.S.A. 40A:2-6 as Amended

3 1/2% of equalized valuation basis (municipal)
$ 61,361,468
New Debt
25,385,214
Remaining borrowing power
$ 35,976,254

The foregoing debt information is in agreement with the Annual Debt Statement filed by the Treasurer.

The following is a schedule of annual debt service for principal and interest on general bonded debt (excluding bond anticipation notes), and green trust loan issued and outstanding to maturity:

Fiscal Year
Principal
Interest
Total
2001
$ 1,872,710
$ 852,672
$2,725,382
1002
1,955,520
721,906
2,677,426
2003
1,957,866
631,989
2,677,426
2004
1,887,003
549,544
2,589,855
2005
1,929,256
469,302
2,36,547
2006 - 2015
9,896,609
1,756,907
11,653,516
 
$ 19,498,964
$ 4,982,320
$ 24,481,284

Green Trust Program Loans - The Township has contracted with the State of New Jersey, Department of Environmental Protection for Green Trust Program Loans to fund a portion of the costs incurred in the construction of Banchoff Park and Municipal Complex projects.

The loans relating to Banchoff Park and Municipal Complex are payable in semi annual installments of principal and interest of $40,782 and mature between 2008 and 2014. The loans bear interest at the rate of 2% per annum.

New Jersey Environmental Infrastructure Trust Loan ? The Township has contracted with the state of New Jersey, Department of Transportation to fund a portion of the costs incurred in the reconstruction of various roads and the stabilization of Shabakunk Creek.

NOTE D - DEFEASED DEBT

On May 1, 1998, the Township issued General Obligation Refunding Bonds in the aggregate amount of $6,025,000 with interest rates from 3.70% to 4.82%. The 1998 General Obligation Refunding Bonds mature in principal amounts ranging from $120,000 to $910,000 commencing November 1, 1998 and maturing on November 1, 2012, with interest payable November 1, 1998 and semiannually thereafter on the first days of May and November in each year until maturity. The net proceeds of the 1998 General Obligation Refunding Bonds, after paying issuance costs of $135,541 were $6,101,361.

The net proceeds from the issuance of the 1998 General Obligation Refunding Bonds were used to purchase U.S. Government Securities which were deposited in an irrevocable trust with an escrow agent to pay principal of $3,625,000 of the Fiscal Year Adjustment Bonds (Series 1991) and to pay principal of $1,950,000 of the Fire District #2 Land lease obligation and $31,665 of the Fire District #2 Equipment lease obligation.

The advance refunding with respect to the principal amount of Fiscal Year Adjustment Bonds (Series 1991) met the requirements of an insubstance defeasance and such bonds were removed from the Township's bonds payable.

As a result of the advance refunding, the Township reduced its total future debt service requirements by $88,172 which resulted in an economic gain of $126,861, representing the net present value of the debt service savings.

NOTE E - BALANCE APPROPRIATED - CURRENT FUND

Current fund balances were appropriated and included as anticipated revenue in the succeeding year's budget for the past five years as follows:

Year
Balance
Utilized in Budget
of Succeeding Year
June 30, 2000
$ 1,457,928
$ 510,000
June 30, 1999
101,775
-
June 30, 1998
1,786,775
1,685,000
June 30, 1997
2,527,028
1,583,000
June 30, 1996
2,024,662
1,500,000

Assessment Trust Fund Balances were appropriated and included as anticipated revenue in the succeeding year's Current Fund Budget as follows:

Year
Balance
Utilized in Budget
of Succeeding Year
June 30, 2000
$ 966
$ -
June 30, 1999
4,553
4,500
June 30, 1998
16,903
16,900
June 30, 1997
10,630
-
June 30, 1996
40,697
40,000

General capital fund balances were appropriated and included as anticipated in the succeeding year's Current Fund Budget as follows:

Year
Balance
Utilized in Budget
of Succeeding Year
June 30, 2000
$ 15,782
$ -
June 30, 1999
467
-
June 30, 1998
467
-
June 30, 1997
8,368
8,000
June 30, 1996
65,567
63,000

NOTE F - PROPERTY TAXES

Assessment of Tax:

New Jersey statutes require that taxable valuation of real property be prepared by the Township Tax Assessor as of October 1 in each year and filed with the County Board of Taxation by January 10 of the following year. Upon the filing of certified adopted budgets by the Township of Ewing, Local School District and County, the tax rate is struck by the Board based on the certified amounts in each of the taxing districts. Pursuant to statute, this process is to be completed on or before May 3, with a completed duplicate of the tax rolls to be delivered to the Township of Ewing Tax Collector on or before May 13th.

Collection of Tax:

Taxes become a lien on property as of January 1. The tax bills are prepared and mailed by the Collector of Taxes of the Township of Ewing semi-annually in January and July. The January tax bill, which is payable in equal installments on February 1 and May 1, is an estimated bill based on amounts due to the various taxing districts during the first six months of the calendar year. The municipal portion of the tax is based on the municipal rate for the current fiscal year.

The July tax bill, which is due in equal installments on August 1 and November 1, represents the actual total tax for the year less the amount billed in January. A complete breakdown of the tax levy for each taxing district is included on the July bill.

Taxes become delinquent if not paid on the installment dates and become subject to interest penalties of 8% to 18% of the amount delinquent. If taxes are delinquent on or after April 1st of the succeeding year, the delinquent amount is subject to "Tax Sale" which places a tax lien on the property allowing the holder to enforce the tax lien by collection or foreclosure. New Jersey property tax laws establish a tax lien on real estate as of January 1st of the current tax year even though the amount due is not known.

NOTE G - SCHOOL TAXES

The Local District Tax Levy for SFY 2000 was $35,464,935.

NOTE H - COUNTY TAXES

The Local District Tax Levy for SFY 2000 for county taxes was $10,846,179.

NOTE I - PENSIONS

Employees who are eligible for a pension plan, are enrolled in one of three pension systems administered by the Division of Pensions, Department of the State of New Jersey. The three State-administered plans are: (1) the Public Employees' Retirement System; (2) the Consolidated Police and Firemens' Pension Fund, and (3) the Police and Firemens' Retirement System. The division annually charges municipalities and other participating governmental units for their respective contributions to the plans based upon actuarial calculations. A portion of the cost is contributed by the employees. The Township's share of pension costs for all three plans amounted to $1,054,682 and $811,540 for the years ended June 30, 2000 and 1999, respectively. Employees are also covered by the Federal Insurance Contribution Act.

NOTE J - UNEMPLOYMENT COMPENSATION INSURANCE

Effective January 1, 1978, most municipal employees became eligible for unemployment compensation insurance (N.J.S. 43:21-3 et seq.). The Township had elected to provide a selfinsured plan whereby the municipal cost and employee contributions are deposited in a trust fund from which claims are paid. However, as of April 1, 1994, the Township has discontinued its policy of self-insuring for unemployment compensation insurance and all contributions are remitted directly to the State of New Jersey. Any claims by former employees are prorated for payment based on time served prior and subsequent to April 1, 1994. Claims totaling $4,612 were paid during the year ended June 30, 2000. As of June 30, 2000, the fund balance totaled $32,282.

NOTE K -WORKER'S COMPENSATION INSURANCE

The Township maintains a self-insurance plan for worker's compensation insurance which is administered as a trust by an insurance agency. An annual current fund appropriation is made to the trust and claims are paid from the trust. Interest earned is also added to the trust. As of June 30, 2000, there was a deficit of $56,696 in the trust fund. The 2000 appropriation was $450,000. Claim payments amounted to $339,249, net of refunds. In fiscal year 2001, $400,000 was appropriated to cover future payments on existing claims and to provide for the deficit at June 30, 2000.

The following information was obtained from the insurance agency's reports:

  All Open claims Payments to Date Expected Future Payments on Existing Claims
1988
$ 148,123
-
1989
38,543
-
1990
130,232
-
1991
145,678
-
1992
448,440
13,293
1993
109,977
-
1994
318,273
15,702
1995
141,589
-
1996
112,151
-
1997
165,309
46,906
1998
302,794
203,705
1999
7,728
28,455
 
$ 2,068,837
$ 308,061

NOTE L - PENDING LITIGATION

The Township was named as a defendant in litigation, which was filed in March, 1995 and was pending in Superior Court of New Jersey. The suit related to a contract between the Township and the Township of Hopewell regarding the use of sewer lines. The plaintiff, a developer, was seeking damages of approximately $3.5 million plus a future reduction in sewer fees together with a refund of $375,000. The case was settled in January 2000 without any admission of liability or payment by the Township but the settlement calls for a reduction in future sewer rates for plaintiffs to the level paid by other users who do not reside within the Township.

The Township has also been named in several other suits. It is counsel's opinion that any liability resulting from these other lawsuits would be covered by insurance and existing Township reserves.

NOTE M - GENERAL CASUALTY AND LIABILITY INSURANCE

The Township is self-insured for both casualty and liability insurance. As of June 30, 2000 the Self-Insurance Trust totaled $123,190. During the year ended June 30, 2000, $0 was appropriated in the current budget and claims, net of recoveries, amounted to $10,518.

NOTE N - TAX APPEALS

At June 30, 2000, properties with assessed taxes aggregating $281,807 were pending tax appeal. Based on prior experience of the percentage lost on tax appeals, management believes the reserve for tax appeals is adequate to cover any potential losses. The Township had a reserve for tax appeals at June 30, 2000 in the amount of $25,000.

NOTE O - UNUSED SICK LEAVE. VACATION BENEFITS AND POST RETIREMENT BENEFITS

The Township has permitted employees to accrue sick leave pay which may be taken as time off or paid at a later date. Each year a provision is made in the budget to cover the estimated annual cost of such payments. In 2000, $14,000 was appropriated. Budget expenditures were $14,000 in SFY 2000.

The Townships policy with respect to unused vacation is to permit employees to carry-over such vacation for one year unless approved otherwise by the council.

The total balance of unused sick and vacation time benefits amounts to approximately $1,550,027 and $556,850 respectively, at June 30, 2000. Such amounts are not included in accrued liabilities at June 30, 2000.

The Township provides post retirement health benefits for retired Township employees who served the Township for 25 or more years, permanent Township employees retired on a disability pension, and their dependents pursuant to State of New Jersey Statute Chapter 88. During the year ended June 30, 2000, $275,450 was appropriated. Budget expenditures were $275,430 in SFY 2000. The Township fiends the benefits on a pay-as-you-go basis. At June 30, 2000, 61 retired employees were eligible for such benefits.

NOTE P - COMMITMENTS

The majority of the Township employees are represented through the following collective
bargaining units:

Bargaining Unit
Contract Extension Date
Police Benevolent Association
June 30, 2002
Superior Officers Association
June 30, 2002
American Federation of Federal, State and Municipal Benevolent Association
June 30, 2002
Communication Workers of America
June 30, 2002
Fireman's Mutual Benevolent Association
June 30, 2002

All contracts are presently under negotiation.

MERCER COUNTY IMPROVEMENT AUTHORITY

As of June 30, 2000 the Township of Ewing has an outstanding obligation to the Mercer County Improvement Authority (MCIA) in the amount of $1,020,347. The fiscal year 2001 municipal budget has allocated sufficient funds to liquidate this indebtedness. However, no additional funds have been budget for obligations that will arise out of operations during fiscal year 2001.

The MCIA through arrangements with the Township of Ewing administration has sanctioned the manner in which the obligations are being paid and budgeted.

It is the intention of the Township of Ewing to liquidate all indebtedness to the MCIA in future budgets.

EWING LAWRENCE SEWERAGE AUTHORITY

As of June 30, 2000 the Township of Ewing has an outstanding obligation to the Ewing Lawrence Sewerage Authority (ELSA) in the amount of $1,454,115.81. The fiscal year 2001 municipal budget has allocated sufficient funds to liquidate this indebtedness. However, the fiscal year 2001 budget has not allocated sufficient funds for the obligation to ELSA that will arise out of operations during fiscal year 2001.

It is the intention of the Township of Ewing to liquidate all indebtedness to ELSA in future budgets.

NOTE Q- DEFERRED CHARGES TO BE RAISED IN SUCCEEDING BUDGETS

Certain expenditures are required to be deferred to budgets of succeeding years. At June 30, the following deferred charges are shown on the balance sheets of the various funds.

 
Balance
June 30, 2000
2001 Budget
Appropriation
Balance to
Succeeding Budgets
Current Fund:
Overexpenditure of Grant
$ 587,.03
$ 587.03
$ -
Trust Fund:
Deficit in Reserve for Community Center
$ 16,287.13
$ 16,287,13
$ -
General Capital Fund:
Overexpenditure of ordinance
$ 2,654.36
$2,654.36
$ -
Trust Fund:
Overexpenditures of Workmen's compensation Fund
$ 56,696.44
$ 56,696.44
$ -

 

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